Jobs Board

Location:

Elgin, Illinois

Salary:

$15.00/hourly

Required Education and Experience:

• Job Description Office Support Specialist (part-time)
• JOB SUMMARY: The Office Support Specialist position provides clerical support for the agency
• JOB DUTIES AND RESPONSIBILITIES:
• 1. Produce office correspondence as necessary, including typing, mailing (outgoing and incoming), recording, and filing.
• 2. Provide support and assistance in the submission of grants to the Administrative Staff.
• 3. Operate and provide for the maintenance of office equipment.
• 4. Maintain the inventory of office supplies, replenishing as necessary.
• 5. Maintain donor files in the NEON Customer Relations Manual (NEON CRM) program, enter cash and in-kind donations, and process thank-you letters.
• 6. Manage general mailing communication needs of the agency, including the inter-office mailbox system, daily pick up and sorting of US Mail from the Post Office, and daily check of the agency email account.
• 7. Provide support for fundraisers to the Events Coordinator as necessary.
• 8. Prepare Board packets for monthly Board of Director meetings.
• 9. Assist with filing at the AIP office.
• 10. Oversee the annual production of Mutual Service Agreements.
• 11. Provide general staff support as needed, i.e. placing orders for business cards, name badges, logo wear, stock for the pop machine, etc.
• 12. Must maintain confidentiality of services.
• 13. Attend staff meetings as designated unless the Executive Director waives this requirement.
• 14. Perform other duties as assigned.
• JOB RELATIONSHIPS:
• 1. Supervised by the Assistant Director.
• 2. Work with all agency employees, volunteers, and student interns.
• 3. No supervisory responsibilities.

Job Requirements:

• ESSENTIAL JOB REQUIREMENTS:
• 1. Education – minimum of associates degree and excellent computer skills.
• 2. Experience – prefer two (2) years of general office and computer experience.
• 3. Technical skills – excellent typing speed, knowledge of operation of general office equipment; excellent computer technology skills including knowledge of Word, Excel, and Access; good verbal and communication skills; organizational skills; and ability to prioritize responsibilities.
• 4. Social Skills – must be able to function independently with a minimum of supervision; demonstrate flexibility and the ability to work as a team member; must be able to work under the pressure of deadlines. Must demonstrate courtesy and respect towards all fellow employees, interns, volunteers, visitors, and clients.
• 5. Physical Requirements – must have visual and auditory acuity. Must be able to lift up to thirty (30) pounds.
• 6. Transportation Requirements – must be willing and able to travel throughout the area; if employee uses a privately-owned vehicle, must have a valid driver’s license and must provide proof of current automobile liability insurance coverage and annual renewal documentation thereafter.
• 7. Attendance – must maintain an acceptable attendance record.
• STAFF MEETING ATTENDANCE REQUIREMENT:
• 1. General Meeting
• 2. Professional Development is encouraged

Travel:

Onsite, no remote work

As assigned.

ESSENTIAL JOB REQUIREMENTS:

1. Education – minimum of associates degree and excellent computer skills.
2. Experience – prefer two (2) years of general office and computer experience.
3. Technical skills – excellent typing speed, knowledge of operation of general office equipment; excellent computer technology skills including knowledge of Word, Excel, and Access; good verbal and communication skills; organizational skills; and ability to prioritize responsibilities.
4. Social Skills – must be able to function independently with a minimum of supervision; demonstrate flexibility and the ability to work as a team member; must be able to work under the pressure of deadlines. Must demonstrate courtesy and respect towards all fellow employees, interns, volunteers, visitors, and clients.
5. Physical Requirements – must have visual and auditory acuity. Must be able to lift up to thirty (30) pounds.
6. Transportation Requirements – must be willing and able to travel throughout the area; if employee uses a privately-owned vehicle, must have a valid driver’s license and must provide proof of current automobile liability insurance coverage and annual renewal documentation thereafter.
7. Attendance – must maintain an acceptable attendance record.

TO APPLY: Email a cover letter & resume to Kari at Ksheppard@crisiscenter.org.